Guidlines for Submitting Assets
Following these guidlines will ensure the speediest turnaround time for your project. Be sure to use the unique upload link emailed to you after checkout to upload your assets!
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Guidelines for Submitting Audio
We want your record to sound as good as it possibly can. These guidelines are here to keep things smooth, avoid surprises, and make sure what gets cut is exactly what you intended. If anything below feels unclear or you’re unsure how it applies to your project, just reach out — we’re always happy to help.
Submitting Your Audio Files
Please submit your audio in one of the following formats:
- Full side files (one file for Side A, one file for Side B), or
- Individual track files, clearly labeled with side and sequence order
(for example: A1, A2, A3, B1, B2, etc.)
Clear labeling helps ensure accurate sequencing, spacing, and timing during the cutting process.
Accepted Audio File Formats:
Please provide audio in a lossless format:
- WAV
- AIFF
- FLAC
MP3s or other lossy formats are strongly discouraged. While they may sound fine for digital playback, they rarely translate well to vinyl and can introduce artifacts that are difficult to correct during cutting.
Cue Sheets/Track Listings
Song Start Times
Please include a cue sheet with song start times or a track listing for each side.
A cue sheet is simply a list of tracks in order, with the exact timestamp where each song begins. This is especially important when submitting full-side masters, as it tells us precisely where each track should land on the record.
If a cue sheet isn’t provided, we’ll do our best to place markers by ear and visually — but just a heads-up, guessing has gotten us in trouble before. Including a cue sheet helps make sure
everything lands exactly where you want it.
Recommended Side Lengths
While it’s technically possible to fit very long runtimes on a vinyl side, doing so comes with tradeoffs: lower playback volume and increased surface noise. For the best sound quality, we recommend the following guidelines.
-
12"
12” LP — 33 RPM
- 16:00–20:00 minutes preferred
- 27:00 minutes maximum recommended
12” LP — 33 RPM (Dance / Club, elevated level)
- 14:00 minutes maximum
12” LP — 45 RPM
- 15:00 minutes maximum
- Longer sides are possible but typically at reduced volume
12” LP — 45 RPM (Dance / Club, elevated level)
9:00 minutes maximum
- 16:00–20:00 minutes preferred
-
10"
10” EP — 33 RPM
- 14:00 minutes maximum
10” EP — 45 RPM
10:30 minutes maximum
- 14:00 minutes maximum
-
7"
7” Single 45 RPM
- 3:30 minutes preferred
- 6:00 minutes maximum
7” Single — 33 RPM*- 5:00 minutes preferred
- 7:00 minutes maximum
*DISCLAIMER*
7” records cut at 33 rpm do not sound very good - 3:30 minutes preferred
A Brief Overview of Vinyl Mastering
Vinyl Mastering
Vinyl has its own technical considerations, and the biggest one is usually high-frequency content.
All records are cut using the RIAA EQ curve, which means the cutting system amplifies high frequencies by roughly +20 dB relative to your delivered files. Because of this:
- Slightly more de-essing than you’d use for a digital release is often helpful
- A gentle high-end roll-off can prevent distortion or harshness
This historical limitation is a major reason vinyl is often described as sounding “warmer.” Beyond this, very little tonal shaping is typically required.
Low End & Stereo Compatibility
Low-frequency stereo information can cause tracking issues if it’s too wide. That said, forcing everything below 300 Hz into mono is often unnecessary and overly aggressive.
We recommend using a correlation meter:
- If the signal frequently dips into the negative range, consider a higher mono filter setting
- If it stays mostly positive, filtering may not be needed at all
Every track is different — let the source material guide the decision.
Sample Rate, Loudness & Headroom
Please deliver files at the original sample rate used during recording or mixing. We do not downsample before cutting a master.
Typically, higher sample rates are preferred — as long as that is the native rate of the project. Upsampling a lower-rate file does not improve results.
Loudness & Dynamics
On vinyl, louder masters usually result in quieter records.
Highly compressed or heavily limited audio generates more heat in the cutting amplifiers. Excessive heat is damaging, so very loud or “busy” masters often need to be turned down during cutting to protect the equipment.
Because compression and limiting are often part of the artistic character, we recommend:
- Using the least amount of processing you’re happy with
- Avoiding clipping
- Prioritizing dynamic range whenever possible
If your file isn’t clipping, it’s generally acceptable from a headroom standpoint — dynamics are key to a great-sounding record.
Need help with your audio?
If you’d like an extra set of ears, vinyl mastering is available on an hourly basis with our lead engineer. This can be helpful if you’re unsure about levels, sequencing, or how your mixes will translate to vinyl.
We can also provide test cuts for approval:
- Digital transfers or physical copies
- Lacquer masters for pressing or lathe-cut records
Test cuts typically need to be approved before your project enters the production schedule, so please allow some extra time if you’d like to include this step.
Artwork Submission Guidlines
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Artwork Resolution and Color: To make sure your artwork comes out exactly as you envision, it’s important to prepare your files correctly before placing them into the templates.
Your artwork should be 300 dpi and in CMYK color mode. This ensures your images are crisp and colors print accurately.
*IMPORTANT* Submitting RGB files may result in unintended color shifts!
-
Matching artwork to a template
Please extend your artwork fully to the outermost bleed line. Your template contains three guides:
Safety Line (innermost)
Keep all important text and artwork inside this line. Anything beyond it risks being cut off or appearing too close to the edge.Die Line (middle)
This indicates the exact cut line of the jacket.Bleed Line (outermost)
Extend all artwork to this edge. Bleed prevents unwanted white borders and compensates for slight cutting shifts during production. -
Artwork Submission
Please provide either:
- Editable design files (Illustrator, Photoshop, or InDesign)
- Print-ready flattened artwork files (PDF, TIFF, JPG, or EPS)
Important:
- If submitting editable files, keep templates on a separate layer
- If submitting flattened artwork, remove all template overlays before export
- Include bleed and spine areas where applicable
To help your project move smoothly and avoid delays, here are some common mistakes we see:
Common Mistakes to Avoid: Submitting Artwork
Double Check Spelling
Please note that spelling errors cannot be corrected once artwork proofs have been approved by both the artist and our Artwork Production Coordinator. While we do our best to catch any mistakes during the proofing process, some errors may occasionally go unnoticed, so we strongly recommend reviewing all artwork carefully before approval.
Artwork not reaching the bleed line
If your artwork does not extend fully to the bleed line, slight shifting during trimming may result in unwanted white edges or borders on the final product. To ensure full edge-to-edge printing, all background colors, images, and design elements intended to reach the edge should extend past the trim line to the bleed line.
Important elements outside the safe area
Please keep all text, logos, barcodes, and other important design elements within the green dotted safe area to prevent them from being cut off during trimming.
Low resolution or wrong color mode
Artwork files must be set to 300 DPI and exported in CMYK color mode to ensure sharp detail and accurate print color reproduction.
Merging the template with your design
Please ensure the template layer is kept separate from your artwork. Merging the template with your design may result in it printing unintentionally and affecting the final output.
Wide Spines and Gatefold Jackets
double-check you included space for the wider spine areas (only for wide spine and gatefold jackets)
Submitting partial/incomplete assets
Please double-check that all required assets have been included, such as jackets, center labels, and any other specified components. Production timelines can only begin once all assets have been received and fully approved.